Posted on: Mon, May 13

Dear Parents / Guardians,

We would like to remind parents of some important issues that need to be addressed that will help us keep our children healthy at home and in school. Health history, medication orders and care plans MUST be done every school year. Please read this letter completely and please contact the school nurse if you have further questions.


Immunization is one of the most successful and cost-effective public health interventions. The goal of Immunization Program is to reduce and eliminate vaccine-preventable diseases among UAE children. (DHA-Immunization Guidelines). Each student must submit their Immunization Card to the school clinic. If the card is not available or missing, a CERTIFICATION stating that your child is fully vaccinated according to age must be obtained. THE CARD MUST BE TRANSLATED TO ENGLISH if it’s written in Arabic or any language. If your child had a vaccination outside the school during academic year, please inform the school nurses to update their medical file and immunization history in the DHA’s HASANA Portal.

Consent for Immunization must be signed every Academic Year. If you have a medical or religious reason to refuse for the immunization, you need to submit a signed Refusal Letter for Immunizations.


A Medical Declaration Form must be submitted and filled up completely and accurately. Please let the SMM Medical Team know if your child has a significant health history, life threatening allergies or special medical concerns. This includes asthma, diabetes, seizures, and allergy with Epi-pen or other medical conditions. It is the parent’s responsibility to specified the detailed nature of the condition, signs and symptoms and any emergency medication to be administered.


Medications available in the SMM clinic are given only after signing the medication consent form included in the Medical Declaration Form or after the School Doctor’s order in the event that the nurses cannot contact the parents immediately. However, if your child must receive medication in order to be in school, you will need to bring to the school clinic a signed “Medication Administration Record” (MAR) form including the prescription.

All prescribed medications require a copy of the prescription.

All over the counter (OTC) medication, requires a MAR or a Parent Request for OTC Medication.

For ALL medications, you or an adult MUST bring the medication to the school in the original pharmacy-labeled bottle; do not send with your child.

DIABETICS – We must have a School Diabetic Care Plan on file from your child’s physician. We need orders in case of emergencies to be able to assist and care for our diabetic students. You also need to provide a separate Insulin Pen or Medication to be kept in the school clinic.


If your child has Epi-Pen or Inhaler/Puff, student is permitted to self-carry or self-administer medication (applies only to inhalers or epi-pens). This should be indicated by the physician on the Medication Administration Record form. We recommend a 2nd inhaler to be left in the clinic to serve as a “back-up” in case your student forgets to bring it or loses their medication. The clinic has also its own Epi-pen and inhaler for Emergency purpose.


SMM has 2 fulltime nurses and 1 fulltime doctor working from 7:00 am – 3:00 pm (Sunday to Thursday) or as needed during special activities of the school.

We ask that you keep your sick children at home until they are well. If your child becomes ill while at school, the student needs to go to the clinic to be checked. We will call you to come pick him/her up if necessary. Please always be sure that the school has current phone numbers for you and other emergency contact persons.

Make sure all health problems/concerns and illnesses are listed on the Medical Declaration Form every year or we will assume past concerns/allergies were resolved.

Guidelines for Keeping Students Home from School

Children are in close contact with one another at school. If parents keep their children home at the first signs of illness, it will help us prevent the spread of that illness to other children in the classroom.

The following are some guidelines to help you decide when to keep your ill child home from school. These are the guidelines and symptoms we look for at school to determine when to send children home from school.

Please DO NOT send your children to school if they have:

  1. Fever of 37.5 C and above
  2. Skin rashes (see your doctor first and provide a clearance certificate fit to attend class)
  3. Vomiting (twice or more): not to return to school for 24 hours after the last episode of vomiting
  4. Loose motion / diarrhea: not to return to school for 24 hours after the last episode of diarrhea
  5. A heavy nasal discharge
  6. Sore throat
  7. Persistent cough
  8. Red, watery and/or painful eyes (especially if there is yellowish discharge) – see doctor for treatment and provide a clearance certificate
  9. Diagnosed with contagious / infectious diseases (chickenpox, measles, conjunctivitis, hand, foot and mouth disease) – provide clearance certificate fit to attend class
  10. If the student has an infective wound, it must be covered with a dressing.

Healthy children learn better. Please keep in mind the basics of healthy living as you teach your child good life- long health habits.

What you can do as a parent to boost your child’s immune system:

  • Be sure they get plenty of rest each night.
  • Encourage healthy foods: Offer lots of fruits and vegetables and whole-grains; limit junk foods such as sweets and chips; have regular mealtimes; encourage water for thirst instead of soda pop or juice.
  • Be sure your children get DAILY exercise out in the fresh air whenever possible.
  • Avoid exposing your child to second-hand smoking, either in the house or in the car.
  • Teach your children to keep their bodies and hair clean (daily showers/shampoo), use deodorant as needed, to brush their teeth twice a day, and to wash their hands often.

The SMM Medical Team

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